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Personal Service Setting Special Events Guideline

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Special events in Leeds, Grenville, Lanark that offer personal services on-site must comply with all applicable sections of the Health Protection and Promotion Act, Ontario regulation 136/18 Personal Service Settings. 

Special events include conventions, expos, shows, and fairs. 

These guidelines are intended to be used for special events attended by the general public or industry representatives where personal services are provided, such as (but not limited to): 

  • Hairstyling 
  • Barbering 
  • Tattooing 
  • Micropigmentation 
  • Microblading 
  • Ear piercing 
  • Body piercing 
  • Electrolysis 
  • Manicures 
  • Pedicures 
  • Aesthetics (facials or waxing)

Special Event Organizer  

Special Event Organizers must notify the Leeds, Grenville and Lanark District Health Unit by completing and submitting the Special Event Coordinator Notification Form a minimum of 14 days prior to the event.   

The completed application form shall be accompanied by a site plan indicating all areas to be used and the location of all facilities and activities, including the location of:  

  • Vendor setup (indoor/outdoor) 
  • Types of Services that will be offered  
  • Handwash stations with hot and cold running water under pressure equipped with liquid handwash soap and paper towel in dispensers. (needs approval by the Leeds, Grenville, Lanark District Health Unit) 
  • Washrooms 

The event organizer is responsible for ensuring the venue is maintained in a sanitary condition at all times during the event. 

Event Organizer(s) are to ensure all Personal Service Setting vendors submit a Personal Service Setting Special Event Vendor Notification Form.

Special Event Vendor  

The vendor must fill out the Special Event Vendor Notification Form to the Leeds, Grenville, Lanark District Health Unit within 14 business days prior to the event. 

All personal service vendors must ensure that workers at the event are aware of the IPAC requirements and maintain these practices for the services they provide. 

Working Environment 

Due to the risk of contamination with the outside environment, Leeds, Grenville and Lanark District Health Unit does not permit invasive Personal Service Settings services, such as tattooing and piercing at outdoor special events, except for vendors that have fully equipped enclosed mobile units.

Enclosed mobile units must be in compliance with the Personal Service Settings Regulation. O Reg136/18, including:

  • sufficient lighting
  • solid walls and hard flooring that is smooth, non-absorbent, and easily cleanable
  • screened windows and doors
  • handwash basin equipped with potable hot and cold running water under pressure with liquid handwash soap and paper towel
  • wastewater collection within the unit and disposed of in a sanitary manner

The event vendor is responsible to ensure their booth is always maintained in a sanitary manner during the event. 

Each booth area must be well lit to facilitate cleaning and prevent injuries. 

The booths shall be sectioned off to ensure limited public access where services are being provided. This is to ensure infection prevention and control (IPAC) standards can be maintained. 

Contact surfaces such as counters, trays, and tables must have a smooth and non-absorbent finish to allow for proper cleaning and disinfection. 

Chairs must be made of a material that can be cleaned and disinfected between clients. If chairs must be covered, the cover must be single-use and discarded between clients or cleaned and disinfected between clients. 

For non-invasive services outside, a structure, three-sided tent or other type of enclosure is required to protect the booth from the elements.

Soft surfaces such as grass, sand, gravel and mud require flooring. Acceptable flooring at the event includes: 

  • Plywood 
  • Rubber mats 
  • Pavement  

Hand Hygiene  

All personal service workers must perform hand hygiene before service delivery and as required during and after service.    

Invasive service hand hygiene requirements (i.e. tattooing, piercing)

  • 70 to 90 per cent alcohol-based hand rub will be available at each booth   
  • The hand wash station will be located within vendor booth   
  • The hand wash station will be accessible during service   
  • Handwash basin will be equipped with potable hot and cold running water under pressure with liquid soap and paper towel    

Non-invasive Service Requirements (i.e. make-up application, waxing)

  • 70 to 90 per cent alcohol-based hand rub will be available at each booth   
  • The hand wash station will be available in a convenient location and accessible during service  
  • Handwash basin will be equipped with potable hot and cold running water under pressure with liquid soap and paper towel    

Instruments and Sterilization   

Reprocessing/sterilization of instruments is not permitted onsite.  

It is recommended to use instruments that are single-use disposable and to bring multiple instrument sets for service on-site.   

For items sterilized at a business location, you must have readily available onsite the name and address of where the items were sterilized. 

For items purchased pre-packaged and sterile, you must have readily available onsite the name/address/telephone number of the supplier(s). 

Any re-usable item must be placed into a covered puncture-resistant, leak-proof container immediately after use. The container will be labelled “Dirty items – do not use” and will contain a soaking solution. These items will be brought back to the business location for proper cleaning and disinfection.  

Client and Vendor Health and Safety 

Each vendor must: 

  • have an adequate amount of skin antiseptic and clean, single-use, disposable swabs on-site to cleanse the skin prior to any procedure where skin will be punctured such as tattooing and piercing.  
  • maintain client records for all services provided.
  • maintain records of accidental blood and body fluid exposures.  
  • provide clients with verbal and written after-care information after all invasive procedures. 
  • eating, drinking, and smoking while providing a service is not permitted. 
  • immunization against Hepatitis B is highly recommended for those providing invasive services.

Cleaning and Waste Disposal  

Garbage, sharps, single-use tools/instruments, and liquid waste must be disposed of in a sanitary manner. Liquid waste must not be disposed of on the ground. 

Use an approved sharps container for the disposal of all sharps (i.e. needles, razors). All sharp containers must be disposed of in an appropriate manner and not with municipal garbage.  

Maintain tabletops/storage containers in a clean and sanitary manner.

Questions?

Organizers and vendors must contact the Leeds, Grenville, and Lanark District Health Unit by dialing 613-345-5685 to consult with a Public Health Inspector prior to the event if they have any questions about infection prevention and control practice requirements.