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Immunization/Vaccine

Routine Immunizations

All routine adult immunizations are publicly funded. For more information on routine immunizations in adult hood, please refer to:

Vaccine Orders

Publicly funded vaccine orders should be e-mailed to vaccine.orders@healthunit.org or faxed to: 613-345-7038 Attn: Vaccine Order

All orders must be placed every 4 weeks by 4:30pm as per the vaccine order schedule to allow for processing and availability. The vaccine will be available for pick up beginning on the Friday following your order submission at your nearest Leeds, Grenville and Lanark District Health Unit office.

This does not include Influenza vaccine (schedule available in the fall) or high risk vaccines. The High Risk Vaccine order form is a specific form which can be received by contacting vaccine.orders@healthunit.org. These vaccines will be processed in a timely fashion based on availability.

Please ensure that you order adequate vaccine supply for your needs based upon the vaccine ordering schedule.

If you are a new facility or healthcare provider who needs to order publicly funded vaccine or you need to update your existing healthcare provider record, please fill out the following application:

Adverse Event Following Immunization

To report an Adverse Event Following Immunization (AEFI), please complete the following form and fax it to 613-245-7038 Attn: Adverse Event Following Immunization

For more information of AEFI Reporting:

Cold Chain Management and Reporting Cold Chain Incidents

As part of the Vaccine Storage and Handling Guideline for Health Care Providers and Facilities it is required to report all temperatures outside the safe range of 2°C–8°C to the local health unit as soon as possible (ASAP).

Health Care Provider/Facility:

  • Call the Health Unit at 1-613-345-5685 on voice recognition request “Cold Chain”.

Health Unit:

  • Takes Health Care Provider/Facility cold chain incident information.
  • Faxes Health Care Provider/Facility a copy of the Vaccine Cold Chain Incident Exposure Wastage Report (VCCIEWR).
  • Forwards the cold chain incident details to the Vaccine Preventable Disease Team.

Health Care Provider/Facility:

  • Fills in the inventory of the exposed vaccine in Section E of the VCCIEWR.
  • Faxes VCCIEWR and a copy of the current temperature log to the Health Unit.

Vaccine Preventable Disease Team:

  • Contacts Health Care Provider/Facility to assist in troubleshooting the cold chain incident.
  • Investigates the vaccine stability based on the cold chain incident details.
  • Communicates to Health Care Provider/Facility the manufacturers’ advice on vaccine wastage and stability.

For more information on cold chain management please refer to the:

If you have any questions regarding this process please don’t hesitate to contact the Vaccine Preventable Disease Team at 1-613-345-5685 or 1-613-283-2740.